Regulations

Words and expressions defined in the Supplemental Charter and the By-Laws bear the same meaning in these Regulations and the same rules of construction apply, including the rule that words denoting the singular number shall include the plural and vice versa.

2.1 The Trustee Board may admit the following categories of persons as Associate Members, upon payment of the appropriate fee in accordance with By-Law 4:

2.1.1 medical and dental practitioners in specialties associated with clinical oncology, clinical radiology or dental and maxillofacial radiology, who do not have a postgraduate qualification in clinical oncology or clinical radiology or dental and maxillofacial radiology; and

2.1.2 UK medical physicists and UK nuclear medicine physicians as defined in By-Law 3(1)(a).

2.2 Associate Members who were admitted before the date these Regulations came into effect shall continue as such.

2.3 No person who is already a Member or Fellow of the College shall be admitted as an Associate Member.

2.4 An Associate Member shall not be entitled to vote or speak at any General Meeting of the College or stand or vote in any College election.

3.1 The Trustee Board may admit as Members of the College, upon payment of the appropriate fees in accordance with By-Law 4, the following categories of persons:

3.1.1 medical or dental practitioners undertaking specialist training in clinical oncology or clinical radiology or dental and maxillofacial radiology who have not yet passed the final examination for the Fellowship of the College; and

3.1.2 non-medical or non-dental practitioners who have made a significant contribution to the specialties of clinical radiology or clinical oncology or dental and maxillofacial radiology as determined by the Trustee Board; and

3.1.3 medical or dental practitioners employed in a non-training post in the specialty of clinical oncology or clinical radiology or dental and maxillofacial radiology who have a postgraduate qualification in clinical oncology or clinical radiology or dental and maxillofacial radiology other than the Fellowship of the College or of the previous Faculty of Radiologists.

3.2 Members in good standing shall be entitled to speak and vote at General Meetings of the College, but shall not be entitled to stand or vote in College elections.

4.1 The Trustee Board may admit as Fellows of the College, upon payment of the appropriate fee in accordance with By-Law 4, the following categories of persons:

4.1.1 Those who have passed the final examination for the Fellowship of the College;

4.1.2 medical or dental practitioners who have submitted published works judged by the Trustee Board to be of sufficient distinction and/or who have attained such professional status as in the opinion of the Trustee Board merits such recognition;

4.1.3 non-medical or non-dental practitioners who have made a significant contribution to the specialties of clinical radiology or clinical oncology or dental and maxillofacial radiology and who have attained such professional status as in the opinion of the Trustee Board merits such recognition;

4.1.4 clinical radiologists or clinical oncologists who are on the specialist register, hold substantive consultant appointments in the United Kingdom, have made a significant contribution to training in either specialty in the United Kingdom and have attained such professional status as in the opinion of the Trustee Board merits such recognition; and

4.1.5 Members who have been such for 25 consecutive years and who have attained such professional status as in the opinion of the Trustee Board merits such recognition.

4.2 Fellows of the College in good standing shall be entitled to speak and vote at General Meetings of the College. Those who are resident in the United Kingdom and are in good standing shall be qualified to stand and vote in College elections.

5.1 The Trustee Board shall from time to time determine the arrangements for making recommendations of persons to be considered for the awards of Honorary Fellowship and Honorary Membership. Such persons shall have made notable contributions to or promoted the interests of clinical radiology or clinical oncology.

5.2 Honorary Fellows and Honorary Members shall not be entitled to speak or vote at any General Meeting of the College or stand or vote in any College election.

6.1 Every Fellow upon admission to the Fellowship shall pay to the College such Fellowship fee as shall from time to time be prescribed by the Trustee Board.

6.2 Every Associate Member, Member and Fellow shall pay to the College annually by way of subscription such sum as may from time to time be prescribed by the Trustee Board. The Trustee Board may waive the annual subscription wholly or partly in the case of any member who has retired from active clinical practice, or in case of hardship. The Treasurer shall exercise such discretionary powers in these cases as the Trustee Board may from time to time determine.

6.3 Honorary Fellows and Honorary Members shall not be liable to pay any Fellowship fee or annual subscription.

7.1 The Council shall not consider a resolution to erase the name of a member from the Register on the grounds that they have behaved in a manner prejudicial to the welfare or good name of the College without granting the member the right to attend and be heard by the Council (“the hearing”).

7.2 Not less than 56 days notice of the date of the hearing shall be given to the member concerned (“the member”), together with a statement of the case made against them and statements by any witnesses as to fact or expert witnesses on which the case against them relies.

7.3 Not less than 42 days before the hearing, the member shall give notice to the Registrar of the College of whether the member intends to attend the hearing.

7.4 If the member intends to attend the hearing, not less than 21 days before the hearing, the member shall give to the Registrar of the College a statement of the grounds of their resistance to the case made against them, together with statements by any witnesses as to fact or expert witnesses whom the member intends to call to give evidence or whose written evidence they will rely on. The member shall also state whether they intend to represent themselves or be represented by a representative, legal or otherwise, and identify the representative (if any) and witnesses they intend to call.

7.5 No member of the Council shall take part in the hearing if they have previously had more than insignificant contact with the member either personally or professionally, or have taken any part in the previous consideration of matters relevant to the hearing.

7.6 The Chair of the Council or other chair of the hearing (“the chair”) may give such directions to the member as the chair considers proper for the clarification of the issues and generally for the just and expeditious conduct of the hearing.

7.7 The chair may direct that written clarification should be requested from any authority, body or individual in respect of any matter which in the chair’s opinion is relevant to assisting the Council in deciding on the resolution. Any such written evidence received by the chair shall be copied to the member, who may submit comments thereon.

7.8 The chair may direct that the Council may have the assistance of one or more assessors who appear to the chair to have knowledge or experience which would assist the Council in deciding on the resolution.

7.9 The proceedings at the hearing shall be governed by the rules of natural justice, subject to which the chair may:

7.9.1 admit any evidence, whether oral or written, whether direct or hearsay, and whether or not the same would be admissible in a court of law;

7.9.2 give such directions with regard to the conduct of and procedure at the hearing as the chair considers just.

7.10 The member may address the Council, may give evidence, may call witnesses and may put questions directly to any person called as a witness.

7.11 The chair may adjourn the hearing upon such terms as the chair considers proper, either on the chair’s own motion or upon the application of the member.

7.12 The Council shall reach its decision on whether to support the resolution by a majority of not less than three quarters of the Council present and voting.

7.13 Within 15 days of the conclusion of the hearing, the Council shall send to the member a copy of the resolution, if passed, including a statement of the reasons for the decision, or confirmation that the resolution was not passed.

7.14 The member’s name shall be erased from the Register 28 days after a copy of the resolution of ordering has been sent to the member, unless before that date the member has given notice of appeal to the Registrar of the College.

7.15 Any appeal shall be by way of reconsideration of the matter by a panel of three independent persons appointed by the Chair of the Council who shall proceed in the manner set out in this Regulation, adjusted as necessary, and any further rules of procedure from time to time decided by the Council.

7.16 In the event that

7.16.1 the member is a member of the Trustee Board or the Council, or

7.16.2 the application of paragraph 7.5 of this Regulation would result in fewer than ten members of the Council being able to take part in the hearing,

the above paragraphs of this Regulation shall be varied to the effect that the hearing shall be before a panel of three retired Honorary Officers appointed by the Chair of the Council, who shall elect their own chair. The decision of the panel shall be accepted by the Trustee Board or Council (as relevant), which shall resolve accordingly. Paragraph 7.15 shall apply in case of any appeal.

8.1 Any member who has resigned under By-Law 6(1) may apply in writing to the College for the Trustee Board to consider reinstatement to membership.

8.2 Any member who has ceased to be a member for non-payment of any fee or annual subscription may, following payment of all arrears due, apply in writing to the College for the Trustee Board to consider reinstatement to membership, furnishing whatever information the College may require.

8.3 Subject to fulfilment of whatever requirements the College may make, a member whose name has been erased under the provisions of By-Law 6(4) or (5) may apply in writing to the College for the Council to consider reinstatement to membership.

9.1 The business of an Annual General Meeting shall be:

9.1.1 to receive and consider:

(a) the audited accounts for the preceding year,

(b) the Treasurer’s report, and

(c) reports on the activities of the College and the Faculties during the year.

9.1.2 to receive a report as to the election and appointment of the Trustee Board, the Council and the Faculty Boards;

9.1.3 to elect the Auditor; and

9.1.4 to transact any other business which may, pursuant to the Supplemental Charter, the By-Laws and the Regulations, be introduced at an Annual General Meeting.

9.2 No business shall be transacted at any General Meeting unless a quorum of members entitled to vote is present when the meeting proceeds to business. Thirty such members present either in person or (where the Trustee Board has determined that the General Meeting shall be held as a virtual or hybrid meeting) virtually shall form a quorum.

9.3 If within half an hour from the time appointed for the holding of a General Meeting a quorum is not present, the meeting, if convened on the requisition of members, shall be dissolved. In any other case it shall stand adjourned to the same day in the following week at the same time and place, or to such other day, time and place as the Trustee Board may determine, and if at such adjourned meeting a quorum is not present within half an hour from the time appointed for holding the meeting, the members present either in person or (where the Trustee Board has determined that the General Meeting shall be held as a virtual or hybrid meeting) virtually, shall form a quorum.

9.4 The President or, failing the President, one of the Vice-Presidents, shall chair every General Meeting, but if at any meeting, neither the President nor either Vice-President is willing to preside or neither is present within fifteen minutes after the time appointed for holding the meeting, the members of the Trustee Board present shall elect one of their number to the chair. If no member of the Trustee Board is present, or if all the members of the Trustee Board present decline to take the chair, the members of the Council present shall elect one of their number to the chair.

9.5 The chair of the meeting may, with the consent of any meeting at which a quorum is present either in person or virtually (and shall do so if directed by the meeting), adjourn the meeting from time to time, and from place to place, but no business shall be transacted at an adjourned meeting other than business left unfinished at the meeting from which the adjournment took place. Whenever a meeting is adjourned for thirty days or more, notice of the adjourned meeting shall be given in the same manner as that of the original meeting. Otherwise, it shall not be necessary to give notice of an adjournment. The chair may adjourn the meeting at their sole discretion if the meeting is a hybrid meeting or virtual meeting, and if the electronic facility being used to host the meeting experiences technical issues.

9.6 At any General Meeting, a resolution put to the vote of the meeting shall be decided on either a show of hands or a poll vote. The default method of voting at a virtual or hybrid meeting will, unless the chair determines otherwise, be a poll vote of all members, whether present in person or virtually.

9.7 Before, or on the declaration of the result of a show of hands, a poll may be demanded by the chair of the meeting or by at least five members present and entitled to vote. Unless a poll is so demanded, a declaration by the chair that a resolution has been carried, or carried unanimously or by a particular majority, or lost, or not carried by a particular majority, and an entry to that effect in the minutes of the meeting shall be conclusive evidence of the fact without proof of the number or proportion of the votes recorded in favour of or against the resolution. The demand for a poll may be withdrawn before the poll is taken.

9.8 If a poll is demanded as aforesaid, it shall be taken at such time and place and in such manner as the chair of the meeting directs, and either at once or after an interval or adjournment or otherwise, and any business other than that upon which a poll has been demanded may proceed pending the taking of the poll. The result of the poll shall be deemed to be the resolution of the meeting at which the poll was demanded. Any poll duly demanded on the election of the chair of the meeting or on any question of adjournment, shall be taken at the meeting without adjournment.

9.9 In the event of an equality of votes, whether on a show of hands or on a poll, the chair of the meeting shall have a casting vote in addition to the chair’s normal vote.

9.10 The order and manner of conducting the business and any other matter relating to a General Meeting not provided for in the Supplemental Charter, the By-Laws or the Regulations, shall be determined finally and conclusively by the chair of the meeting.

9.11 The following resolutions proposed at General Meetings shall be subject to the provisions of this Regulation 9.11:

9.11.1 Special Resolutions to amend, add to or revoke any of the provisions of the Charter or any Supplemental Charter; to surrender the Charter or any Supplemental Charter; or to amend, add to or revoke any of the By-Laws;

9.11.2 Resolutions to change the classes of membership of the College; and

9.11.3 Resolutions proposed at Extraordinary General Meetings.

9.11.4 A vote on a resolution falling within this Regulation 9.11:

(a) shall not be taken at the General Meeting at which the resolution is proposed, but it shall be taken after the conclusion of the General Meeting among all members entitled to vote;

(b) shall be taken by way of arrangements which allow all members entitled to vote to do so as soon as practicable after a General Meeting at which such a resolution was proposed, being either:

(i) arrangements which allow the member to view on a specified website, a recording of the discussion of the agenda item(s) at the General Meeting proposing such resolution(s), together with instructions on how to vote electronically on the resolution(s), which shall specify the closing date for electronic voting; or

(ii) in the case of members who have not notified the College of an email address, arrangements for the member to receive by post, a transcription of the discussion of such agenda item(s), together with a ballot paper setting out the resolution(s), which shall specify the address to which it is to be returned and the closing date for receipt of postal votes;

(c) shall be determined by the votes cast electronically on or before the closing date for electronic voting and votes cast by postal ballot, where the ballot papers are received on or before the closing date for postal voting; and

(d) notice of the result of the vote shall be given to all members as soon as practicable.

9.11.5 An independent person or company may be appointed to handle the whole or any part of the voting process under this Regulation 9.11.4.

9.11.6 The accidental omission to send a transcript and ballot paper to any member entitled to receive them shall not invalidate any vote.

10.1 This Regulation shall apply to the election of all elected members of the Trustee Board and the Faculty Boards. For these purposes, the definition of the United Kingdom shall be taken to include the Channel Islands and the Isle of Man.

10.2 Elections shall be held by ballot under such voting system and in such manner (including, if desired, the use of electronic means) as the Trustee Board may decide, provided that, in the case of the election of the President, if there are more than two candidates, the ballot shall be conducted under the single transferable vote system in accordance with the rules set out in paragraph 10.9 below.

10.3 Subject to any other nomination processes set out in these Regulations, the Chief Executive of the College or such other employee of the College as the Trustee Board may determine shall be responsible for the process of nomination and election of candidates and shall act as returning officer (“the returning officer”) for all elections.

10.4 The returning officer shall appoint an independent person or organisation to open and count the ballot papers in all elections, and may appoint an independent person or organisation to handle the whole or any other part of the election process.

10.5 A ballot paper shall be sent to each person entitled to vote in the election. Ballot papers shall specify the address to which they are to be returned and the closing date. Ballot papers received after the closing date shall not be counted.

10.6 There shall be no second ballot in the event of an equality of votes. The Council shall decide by secret ballot of the Council which of those candidates with an equal number of votes is deemed to be elected.

10.7 The result of all elections shall be published to all members of the College as soon as practicable and shall be presented to the following Annual General Meeting. The persons elected shall assume office on the first day of the College year following their election.

10.8 The accidental omission to send nomination forms or ballot papers to any person entitled to receive them shall not invalidate any election.

10.9 The single transferable vote system for the election of the President shall operate as follows:

10.9.1 Voters shall record their vote on the ballot paper by placing the figure 1 opposite the name of the candidate who is their first choice. They may place the figure 2 opposite the name of their second choice, the figure 3 opposite the name of their third choice, numbering as many as they wish in their order of preference. Voters need not state all their preferences but they must not use the same number twice.

10.9.2 If the votes for any candidate exceed half the total number of votes cast at any stage of the count, that candidate shall be declared elected.

10.9.3 If no candidate is declared elected upon the first preference votes being counted, the candidate having the fewest first preference votes shall be eliminated. The second preferences recorded by those who voted for the eliminated candidate shall be transferred to whichever of the continuing candidates is marked as the voters’ second preference and the votes thus transferred shall be added to the first preference votes of those candidates.

10.9.4 If no candidate is declared elected upon a second count being made, the candidate having the fewest votes at that stage shall be eliminated, and the next available preferences of those who voted for the eliminated candidate shall be transferred to the accumulated votes for the continuing candidates. ‘Next available preference’ shall mean a second or subsequent preference recorded in consecutive order for a continuing candidate, passing over earlier preferences for candidates already eliminated.

10.9.5 The counting process shall be repeated for as many stages as necessary before a candidate can be declared elected.

10.9.6 If at any stage of the count a candidate must be eliminated and there are two or more candidates with the same number of votes, and those votes are the lowest at that stage, the candidate to be eliminated shall be the one (of those with equal lowest votes) with the lowest number of votes at the first stage in the count (or the earliest preceding stage at which they had unequal votes).

10.9.7 In the event that two or more candidates are still equal and lowest, the returning officer shall review the preferences expressed for the next (and any subsequent) stage of the count, and analyse the results on the assumption that the candidates with equal lowest votes are eliminated in turn.

10.9.8 If the returning officer finds that whichever candidate with equal lowest votes is eliminated, the result at the next (or a subsequent) stage is the same, i.e. the same continuing candidate in the election achieves more than half the votes cast, that candidate shall be declared elected.

10.9.9 If the returning officer finds that eliminating candidates with equal lowest votes brings about different results at the next (or a subsequent) stage, i.e. more than one candidate achieves more than half the votes cast, the candidate who shall be declared elected shall be the candidate (of those who achieve more than half the votes cast) who received the greatest number of votes at the first stage in the count (or the earliest preceding stage at which they had unequal votes). If for any reason such candidates cannot be differentiated in this way, a secret ballot in accordance with paragraph 10.6 above shall decide which of the candidates is deemed to be elected.

10.9.10 The returning officer shall give details to the Trustee Board of their findings under 10.9.8 and 10.9.9 above.

11.1 The President of the College shall be accountable to the Trustee Board and shall be a Fellow resident in the United Kingdom, who at the time of their nomination is in active clinical practice.

11.2 The office of the President shall rotate between the specialties of clinical radiology and clinical oncology in a ratio of 2:1, with every one in three Presidents being from the specialty of clinical oncology.

11.3 The President shall be elected for a term of three College years. Upon expiry of their term, the President may not stand for re-election until a period of at least one year has expired.

11.4 Candidates for the office of President, from the appropriate specialty, shall be nominated by four Fellows in good standing resident in the United Kingdom. No Fellow may nominate more than one candidate. If more than one candidate is properly nominated, an election shall be held in accordance with Regulation 10 at which all Fellows in good standing resident in the United Kingdom shall be entitled to vote. The election of the President shall be completed before 1 August in any year in which it takes place.

11.5 The President shall preside at all meetings of the College and of the Trustee Board. The President shall maintain order and regulate the proceedings of the meetings in accordance with the Supplemental Charter, the By-Laws and the Regulations.

11.6 The President shall be ex-officio, a member of all committees of the Trustee Board.

11.7 In case of emergency and of it being impossible to summon a meeting of the Trustee Board or the appropriate committee in time to deal with such an emergency, the President shall have power to take such immediate action as may seem necessary to the President in the circumstances. The President shall report to the next meeting of the Trustee Board, or of the appropriate committee, as the case may be.

11.8 In case of long-term absence, the President may appoint a deputy to act for any of the Vice-Presidents, the Medical Director (Membership and Business), the Medical Directors (Education and Training), the Medical Directors (Professional Practice) or the Treasurer. If such appointment is made, the President shall report to the next meeting of the Trustee Board. A deputy so appointed shall have the same powers and duties as the person to whom they are appointed deputy. A deputy so appointed shall cease to act when called upon to do so by the President or by the Trustee Board, and in any event when the person to whom they are deputy ceases to hold office.

12.1 The Medical Director, Membership and Business shall be appointed by the Council from the Fellows of the College in good standing and shall, at the time of their appointment, be in active clinical practice.

12.2 The Medical Director, Membership and Business shall:

12.2.1 be appointed for a term of three College years.

12.2.2 be appointed by a process to be determined by the Council from time to time.

12.3 Upon expiry of their term, the Medical Director, Membership and Business may not be re-appointed until a period of at least one year has expired.

12.4 The appointment process shall be completed before 1 August in any year in which it takes place.

13.1 Each Faculty shall elect a Vice-President, who shall be the principal officers of their respective Faculties and, unless determined otherwise by the Trustee Board, the chairs of their respective Leadership Teams.

13.2 The Vice-Presidents shall each be a Fellow resident in the United Kingdom on the roll of their respective Faculty, who at the time of their nomination is in active clinical practice.

13.3 The Vice-Presidents shall each be elected for a term of three College years. Upon expiry of their term, each Vice-President may not stand for re-election until a period of at least one year has expired.

13.4 The Vice-Presidents shall be elected by the Fellows in good standing on the roll of their respective Faculties who are resident in the United Kingdom. The returning officer shall seek nominations from all those entitled to vote in the respective elections, and shall accept nominations signed by two nominators accompanied by the candidate’s consent to stand. If more than one candidate is nominated for either post of Vice-President, an election shall be held in accordance with Regulation 10. The election process shall be completed before 1 August in any year in which it takes place.

13.5 The Vice-Presidents shall report the proceedings of their respective Faculties to the Trustee Board.

13.6 Upon election as a Vice-President, each Vice-President shall become a member of the Trustee Board and will continue to be a member of the Trustee Board for so long as they hold the office of Vice-President.

13.7 The Vice-Presidents shall assist and represent the President as the President may direct. In the absence or incapacity of the President, the Vice-President from the same Faculty as the President shall undertake the President’s duties.

14.1 There shall be a Medical Director, Education and Training of each Faculty who shall be a Fellow by examination resident in the United Kingdom and on the roll of the respective Faculty, who at the time of their nomination is in active clinical practice.

14.2 The Medical Directors, Education and Training shall each be elected for a term of three College years. Upon expiry of their term, the Medical Directors, Education and Training may not stand for re-election until a period of at least one year has expired.

14.3 The Medical Directors, Education and Training shall be elected by the Fellows in good standing on the roll of their respective Faculties who are resident in the United Kingdom. The returning officer shall seek nominations from all those entitled to vote in the respective elections and shall accept nominations signed by two nominators accompanied by the candidate’s consent to stand. If more than one candidate is nominated for either post, an election shall be held in accordance with Regulation 10. The election process shall be completed before 1 August in any year in which it takes place.

14.4 The Medical Directors, Education and Training shall be responsible to the Faculty Leadership Team of the respective Faculty for the education and training activities of the Faculty.

15.1 There shall be a Medical Director, Professional Practice of each Faculty who shall be a Fellow resident in the United Kingdom and on the roll of the respective Faculty, who at the time of their nomination is in active clinical practice.

15.2 The Medical Directors, Professional Practice shall each be elected for a term of three College years. Upon expiry of their term, the Medical Directors, Professional Practice may not stand for re-election until a period of at least one year has expired.

15.3 The Medical Directors, Professional Practice shall be elected by the Fellows in good standing on the roll of their respective Faculties who are resident in the United Kingdom. The returning officer shall seek nominations from all those entitled to vote in the respective elections, and shall accept nominations signed by two nominators accompanied by the candidate’s consent to stand. If more than one candidate is nominated for either post, an election shall be held in accordance with Regulation 10. The election process shall be completed before 1 August in any year in which it takes place.

15.4 The Medical Directors, Professional Practice shall be responsible to the Leadership Teams of their respective Faculties for the professional activities of the Faculty.

15.5 At the meeting of the Trustee Board preceding the Annual General Meeting in each year, the Trustee Board shall appoint one of the Medical Directors, Professional Practice to the office of Registrar of the College. The office of Registrar of the College shall rotate between the Faculties.

16.1 The Treasurer shall be an Appointed Trustee who shall be appropriately qualified to act as Treasurer.

16.2 The Treasurer shall be appointed for a term of up to three College years by a process to be determined by the Council from time to time. The appointment process shall be completed before 1 August in any year in which it takes place. A report on the result of the appointment process shall be published to all members of the College as soon as practicable and shall be received and considered at the following Annual General Meeting. Upon expiry of their first term, the Treasurer may be appointed for a further term of three years but upon expiry of their second term may not be re-appointed until a period of at least one year has expired.

16.3 The Treasurer shall be the principal financial officer of the College and shall be responsible to the Trustee Board. The Treasurer shall deal with the financial affairs of the College as the Supplemental Charter, the By-Laws and the Regulations may prescribe. Subject to which, the Treasurer shall act in accordance with the Financial Management Instructions issued by the Trustee Board.

17.1 Any casual vacancy among the Honorary Officers may be filled by the Trustee Board by way of the appointment of a person who would be eligible to be elected to that office. Such appointment is subject to ratification by the Council. Any person so appointed shall hold office until the start of the next College year which follows an election or appointment process for the office (for which such person may be a candidate). The period during which a person is appointed to a casual vacancy shall not be counted towards the full term of the office for which they are eligible for election or appointment.

17.2 Any casual vacancy among the Appointed Trustees may be filled by the appointment of a person approved by the Council. Any person so appointed to fill a casual vacancy shall hold office until the next Annual General Meeting which follows the appointment, at which time they shall, at the Council’s discretion, be re-appointed. The period during which a person is appointed to a casual vacancy shall not be counted towards the full term of the office for which they are eligible for appointment.

18.1 Composition

The Trustee Board shall consist of those persons set out in By-Law 19.

18.2 Appointment of Appointed Trustees

18.2.1 The Treasurer shall be appointed by the Council pursuant to Regulation 16.2.

18.2.2 The other Appointed Trustees shall be appointed by the Council as the result of a process to be determined by the Council from time to time.

18.3 Terms of office

18.3.1 The Honorary Officers and Treasurer shall hold office as set out in these Regulations.

18.3.2 The other Appointed Trustees shall each hold office for a term of three College years. Following completion of their term of office, they must stand down from the Trustee Board for at least one year before they can be considered for appointment again.

18.3.3 Each member of the Trustee Board shall assume their office from the beginning of the College year following their election or appointment.

18.4 Termination of membership of the Trustee Board

18.4.1 An Honorary Officer or the Treasurer shall cease to hold office as a member of the Trustee Board if they cease to hold the office which entitles them to ex officio membership of the Trustee Board. For the avoidance of doubt, termination of an Honorary Officer’s membership of the College pursuant to By-Law 6, shall result in that Honorary Officer ceasing to hold the office which entitles them to ex officio membership of the Trustee Board.

18.4.2 An Appointed Trustee shall cease to hold office if:

(a) by notice addressed to the Council they resign their office;

(b) in the opinion of the Council they become incapable of performing their duties for physical or mental reasons; or

(c) the College in a General Meeting resolves to remove them from office.

18.4.3 Any member of the Trustee Board shall immediately cease to hold office if they are disqualified by law from acting as a charity trustee.

18.5 Meetings of the Trustee Board

18.5.1 The Trustee Board shall meet together for the despatch of business, adjourn and otherwise regulate its meetings and proceedings in accordance with the Standing Orders made hereunder and otherwise as it considers fit. In addition, the Trustee Board may reach decisions by any suitable means of communication between members of the Trustee Board (including electronic communications).

18.5.2 At a meeting of the Trustee Board, the quorum shall be at least one-half of those entitled to attend, with at least one Faculty Officer from each Faculty present.

18.6 Committees and sub-committees of the Trustee Board

18.6.1 Each committee or sub-committee of the Trustee Board shall have terms of reference, which shall be approved by (and may be altered or rescinded at any time by) the Trustee Board.

18.6.2 The terms of reference shall set out the delegation, function, composition, quorum and reporting requirements of the committee, as well as appointment to and chairing arrangements for the committee.

18.6.3 Terms of reference shall be reviewed by the Trustee Board annually.

18.6.4 Each committee shall meet as required to fulfil its objectives.

19.1 Meetings of the Council

19.1.1 The Council shall meet together for the despatch of business, adjourn and otherwise regulate its meetings and proceedings in accordance with the Standing Orders made hereunder and otherwise as it considers fit. In addition, the Council may reach decisions by any suitable means of communication between members of the Council (including electronic communications).

19.1.2 The quorum for meetings of the Council shall be at least one-half of those entitled to attend, with at least two members of each Faculty present.

19.1.3 Meetings of the Council shall be chaired by the Chair of Council or, in the Chair’s absence, by the Vice-Chair.

19.1.4 The office of Chair of Council shall rotate between the Faculties in a ratio of 2:1, with every one in three Chairs of Council being from the Faculty of Clinical Oncology. The office of Chair of Council will be filled by the Chair of the relevant Faculty Board for the duration of the rotation. Each rotation will last for three years.

19.1.5 The first Chair of Council to hold office from the date on which these updated Regulations come into effect shall be from the Faculty of Clinical Radiology.

19.1.6 The office of Vice-Chair of Council shall be filled by the Chair of the Faculty Board who is not serving as Chair of Council. The provisions as to rotation set out in respect of the Chair of Council shall apply equally to the Vice-Chair of Council. Each rotation will last for three years.

20.1 Elected Faculty Board Members

20.1.1 The Elected Faculty Board Members shall:

(a) be elected for a term of three College years;

(b) assume office at the start of the College year following their election;

(c) be elected by the Fellows in good standing on the roll of their respective Faculties who are resident in the United Kingdom.

20.1.2 The returning officer shall seek nominations from all those entitled to vote in the Faculty Board elections and shall accept nominations signed by two nominators accompanied by the candidate’s consent to stand. At the time of nomination, candidates must be in active clinical practice. If there are more candidates than vacancies in any Faculty, an election shall be held in accordance with Regulation 10. The election process shall be completed before 1 August in any year in which it takes place.

20.1.3 Any casual vacancy arising among Elected Faculty Board Members may be filled by the Faculty Board appointing a person who would be eligible to be elected to the vacancy. Any person appointed to fill a casual vacancy shall hold office until the start of the next College year which follows an election or appointment process for the office (for which such person may be a candidate). The period during which a person is appointed to a casual vacancy shall not be counted towards the period for which they are eligible for election to the office.

20.2 Co-opted members of the Boards of the Faculties

20.2.1 Co-opted members of a Faculty Board may be co-opted at the relevant Faculty Board’s discretion if the Faculty Board considers that particular sections of the membership are under-represented on the relevant Faculty Board. If a Faculty Board determines that there is no particular under-representation, it shall be under no obligation to make any co-options.

20.2.2 Co-opted members will be co-opted to serve for such period of office as the Faculty Board shall consider appropriate.

20.3 Termination of Faculty Board membership

20.3.1 An Elected Faculty Board Member shall cease to hold office:

(a) if they cease to be a member of the College, or

(b) if by notice to the Faculty Board they resign from office, or

(c) if in the opinion of the Faculty Board they become incapable of performing their duties for physical or mental reasons, or

(d) if at any time the Council, after due enquiry, resolves that the interests of the College or the Faculty require it, or

(e) if they fail to attend two consecutive meetings of the Faculty Board without providing an explanation which the Faculty Board considers satisfactory.

20.3.2 The membership of a co-opted member of a Faculty Board may be terminated by the Faculty Board at any time and for any reason.

20.4 Meetings of the Faculty Boards

20.4.1 At meetings of the Faculty Boards, one-third of the members plus one shall form a quorum.

20.4.2 All members of the Faculty Board are eligible to vote.

20.4.3 The Faculty Boards shall meet together for the dispatch of business, adjourn and otherwise regulate their meetings and proceedings as they consider fit. In addition, the Faculty Boards may reach decisions by any suitable means of communication between members (including electronic communications).

20.4.4 The Chair of each Faculty Board shall be elected by the members of the Faculty Board from amongst the Elected Faculty Board Members. Each Chair shall usually serve for a period of three years. The minutes of meetings of the Faculty Boards shall be kept and shall be submitted to the Trustee Board.

21.1.1 Each Faculty Leadership Team shall meet together as a group on a regular basis under the chairmanship of the Vice-President of the Faculty (or a nominee in the Vice-President’s absence from among the Faculty Board) to discuss matters within their delegated responsibilities. The Honorary Officers of the College shall be entitled to attend meetings of either Faculty Leadership Team.

21.1.2 Each Faculty Leadership Team shall comprise:

(a) the Vice-President, the Medical Director, Education and Training and the Medical Director, Professional Practice from the relevant Faculty;

(b) the President and the Medical Director, Membership and Business; and

(c) such senior staff of the College as shall be from time to time determined by the Faculty Leadership Team.

21.1.3 Each Faculty Leadership Team shall be responsible for:

(a) overseeing the work of the respective Faculty and any boards, committees or sub-committees of the Faculty Leadership Team so as to ensure that decisions are implemented appropriately;

(b) co-ordinating the work of any sub-committees, working parties or similar bodies within the Faculty;

(c) making decisions within the policy and aims of the Faculty and the College as authorised by the Trustee Board;

(d) taking action on matters properly referred to it by the Trustee Board;

(e) advising the Trustee Board on the conduct and discharge of the work of the Faculty;

(f) referring to the Trustee Board matters of importance to the College as a whole or to both Faculties.

Three Committees known as the Standing Northern Ireland Committee, Standing Scottish Committee and Standing Welsh Committee (together the “Devolved Nations Committees”) shall report to the Trustee Board. The function, method of election or appointment to and the conduct of proceedings of these Committees shall be defined in their constitutions and terms of reference, which shall be approved by the Trustee Board.

23.1 The Diplomas and Certificates currently granted by the College are those awarded to successful candidates in the examinations for the Diploma in Dental and Maxillofacial Radiology (previously the Diploma in Dental Radiology) and the Diploma in Medical Radiotherapy and Oncology in accordance with the regulations for such examinations approved by the relevant Faculty. The Trustee Board shall continue to recognise the holders of the former Diploma in Dental Radiology as if there had been no change.

23.2 Persons, whether medically qualified or not, who have made notable contributions to or promoted the interests of dental and maxillofacial radiology may, upon nomination by the Faculty of Clinical Radiology and election by the Trustee Board, be admitted as Honorary Diplomates and may use the postnominal abbreviation ‘Hon DDMFR’.

The Trustee Board shall determine the means (including electronic means) by which the Annual Report and Accounts shall be sent to members.

25.1 The Trustee Board may of its own motion make, and from time to time add to, amend or revoke, Standing Orders for regulating the affairs and procedures of the Trustee Board, the Faculty Leadership Teams and sub-committees and for any other matter deemed appropriate, provided that no such Standing Orders shall be inconsistent with the provisions of the Supplemental Charter, the By-Laws or these Regulations.

25.2 The Council may of its own motion make, and from time to time add to, amend or revoke, Standing Orders for regulating the affairs and procedures of the Council, including (without limitation) the College’s disciplinary code, process and procedures, provided that no such Standing Orders shall be inconsistent with the provisions of the Supplemental Charter, the By-Laws or these Regulations.